KeyClub understands that privacy is important to you and wants your experience online to be as enjoyable and safe as possible. This policy describes KeyClub handles your personal information generally and when you use the Site.
Use of Personal Information
KeyClub uses the personal information collected to provide you with our services and to assist in making your experience with KeyClub a satisfying one. Information is also collected to establish and maintain proper business records.
Your personal information may also be used by KeyClub to notify you about new products, services or promotions in the tourism, hospitality or services industries from time to time.
Will your information be given to anyone else?
All personal information collected by KeyClub is only made available to those authorised individuals who need to handle that information for the purposes outlined in this policy. In some circumstances, personal information may also be disclosed outside KeyClub.
For example, we may disclose personal information to third parties to whom KeyClub contracts out specialised functions (such as mailing houses and printing companies). In such cases we will require an undertaking from such persons to comply with the National Privacy Principles and Information Privacy Principles and do not use the personal information for any purposes beyond the scope of our contract with them.
Personal information may also be disclosed to third parties only for the purpose of completing your transaction with us (for example, your credit card provider), providing the services you have requested (for example booking a tour for you) and for the purposes of associated administration (for example frequent flyer number and expenditure details will be sent to the relevant airline).
KeyClub will also disclose personal information when required by law and may disclose it when reasonably necessary to assist an enforcement body or to lessen or prevent a threat to individual or public health or safety.
Use of Cookies
KeyClub website application uses cookies exclusively for session management. These temporary cookies serve to identify the user during each individual visit to the site ("session"). This is a built-in feature of Active Server Pages (ASP) technology. These cookies are temporarily stored in the user's browser throughout the course of each individual session. No other use is or can be made of the information contained in these cookies, and there is no trace of individual sessions.
External links on our Site
Other companies, which place advertising or links on the Site, may collect information about you when you view or click on their advertising or content through the use of cookies. Due to the technical operation of the Internet, KeyClub cannot control this collection of information and accepts no responsibility for this collection, use or disclosure. You should contact these advertisers or content providers if you have any questions about their use of the information they collect.
Similarly, there may be links that will let you leave the Site. The use of information and/or privacy provided by the operator of a linked site as to any information you provide in accessing a linked site is in no way subject to this Privacy Policy. KeyClub takes no responsibility for any privacy policies or practices of any web sites accessible from the Site, whether or not such practices conform to privacy policies of those sites.
Removal from our lists
If you do not want to receive e-mail or posted offers from KeyClub generally please let us know by sending an e-mail message to sales.marketing@millenniumhotels.co.nz or by contacting KeyClub Marketing Manager at the address detailed below. If you want to be removed from our mailing list, please provide KeyClub with your complete name and address.
If you follow the instructions for "un-subscribing" included as part of KeyClubs regular e-mail offers, your name will be removed from the mailing list for that publication/e-mail offer only.
Access and Correction
You have a right to seek access to information, which KeyClub holds about you (although there are some exceptions to this). You also have the right to ask us to correct information about you which is inaccurate, incomplete or out of date.
If you wish to exercise your right under the New Zealand Privacy Act to seek access to the personal information held by a specific Hotel or business, then please contact the Hotel or business General Manager directly. If you wish to access information held by KeyClub at our corporate office, then you should address your request in writing to our Marketing Manager.
Please note that in the interests of protecting the privacy of all our customers, if you request details of any personal information held by us, we will need to identify you properly. To do this, we may telephone you or require your current name and address (any former addresses that may assist in identification) and a copy of a form of identification such as a current driver's licence or passport.
We will assume, unless you tell us otherwise, that your request relates to our current records about you. This will include the personal information about you, which is held on our databases and files. Generally, we will not charge you for our costs of providing access to our current records about you. For legal and administrative reasons, KeyClub may also store records containing personal information in its archives. You may seek access to the records held by KeyClub which are not current records, but if you do so, we may charge you for the cost of providing access.
If you are of the view that personal information about you is not accurate, complete or up to date, please provide our Marketing Manager with your request for correction (contact details are set out below). Any requests for correction will be dealt with promptly.
Is personal information stored safely?
Reasonable steps are taken to ensure the security of personal information from such risks as loss or unauthorised access, destruction, use, modification or disclosure.
Contacting Us
If you have any questions or comments about this privacy policy or about how we have handled personal information about you, please contact the KeyClub's Marketing Manager:
Changes to the Privacy Policy.
The privacy policy may change from time to time. The policy was last updated on 18 July 2006.